What are the monthly running costs of a prop firm?
Quick answer
Monthly costs usually include platform fees, payment processing, KYC checks, support staff, marketing and affiliate commission, software subscriptions such as a help desk and email tools, accounting, and trader payouts. Payouts and marketing normally dominate; platform fees can be zero with a one-time-payment platform.
Detailed answer
A useful way to group them:
- Variable with sales: payment processing fees, affiliate commissions, per-account platform fees, KYC checks per payout.
- Fixed: staff, help desk and email software, accounting, any monthly platform licence.
- Variable with trader success: payouts to funded traders, the largest and least predictable cost.
Keeping fixed costs low protects you in slow months. Platforms priced monthly add a fixed bill whether or not you sell; Match-Trader, for example, publishes $2,500 a month for its basic white label (checked October 2026). PropExecutor has no monthly fee at all: you buy account credits once, and each trading account you create uses one credit, so platform cost moves only with the accounts you sell.
A monthly cost sheet
Track each month in four columns: fixed costs, variable costs per sale, payouts and marketing. Within a few months you will see your real cost per sale and whether fixed costs are growing faster than revenue.
Watch for creep
Software subscriptions accumulate quietly. Review them each quarter and cancel what the team no longer uses.
PropExecutor team · Updated